Office Coordinator

Office Coordinator – Law Firm | Sandgate, Queensland, Australia
Supporting the smooth running of a busy legal practice

A respected law firm in Sandgate is seeking a highly organised Office Coordinator to support the day-to-day running of the office. This is a hands-on role where you will work closely with Directors and play a key part in keeping operations, administration, and people processes running smoothly.

About the Role

You will be responsible for coordinating office operations, supporting HR and marketing activity, and ensuring the firm runs efficiently behind the scenes. This role suits someone proactive, adaptable, and confident juggling multiple priorities in a professional services environment.

Key Responsibilities

Office & Administration

• Oversee smooth day-to-day office operations
• Manage supplies, vendors, and office services
• Coordinate meeting rooms, travel, and logistics
• Support Directors with general administration
• Maintain systems, records, and office documentation

Systems, Compliance & Process Support

• Support AML processes alongside finance
• Assist with IT systems and practice management tools
• Maintain templates, precedents, and document control
• Oversee safe custody of client documents
• Help improve internal processes and workflows

Marketing & Communications

• Support marketing initiatives and firm submissions
• Assist with newsletters, blogs, and client communications
• Update website content and social media where required
• Coordinate events and client engagement activities
• Maintain marketing databases and records

HR Administration

• Support onboarding and offboarding processes
• Maintain employee records and HR documentation
• Assist with recruitment coordination and interviews
• Support performance review cycles and reporting
• Track CLE requirements and training compliance

Skills & Experience

• Experience in Office Coordinator, Admin, or similar role
• Strong organisation and time management skills
• Confident with Microsoft Office and general systems
• Experience with Actionstep and Xero essential
• Exposure to legal or professional services preferred

About You

• Proactive and solutions-focused approach
• Strong communicator and team player
• High attention to detail and discretion
• Comfortable working in a busy, fast-paced office
• Able to take initiative and work independently
• Project management experience highly regarded

What’s on Offer

• Supportive and collaborative team environment
• Opportunity to grow within a legal practice
• Flexible working arrangements
• Regular team events and wellbeing initiatives

The HLR difference. At HarperLloyd, we specialise in connecting top legal talent with opportunities across the legal industry. Our business model is to only work with firms who are known for their values, employee engagement, and market reputation. You can be assured that your application will be kept private and confidential, and that we are working to help achieve the best outcome for you.

📧 casey@harperlloyd.com.au

📞 0489 084 879